Privacy Policy
How LeadMyFleet collects, uses, stores and protects your information.
Last updated
3 September 2026
1. Introduction
This Privacy Policy explains how LeadMyFleet collects, uses, stores and protects information when you use the LeadMyFleet Android application, Windows application, browser application, driver web page, website and related services.
LeadMyFleet is a fleet management and reminder tool designed to help businesses manage vehicles, drivers, mileage reports, vehicle issues, service reminders, MOT reminders, insurance reminders, road tax reminders and related fleet information.
LeadMyFleet stores dates and information entered by users. It is not a document-storage service and does not provide live GPS tracking.
By using LeadMyFleet, you agree to the collection and use of information as described in this Privacy Policy.
LeadMyFleet is a fleet management and reminder tool designed to help businesses manage vehicles, drivers, mileage reports, vehicle issues, service reminders, MOT reminders, insurance reminders, road tax reminders and related fleet information.
LeadMyFleet stores dates and information entered by users. It is not a document-storage service and does not provide live GPS tracking.
By using LeadMyFleet, you agree to the collection and use of information as described in this Privacy Policy.
2. Who we are
LeadMyFleet is operated by LeadMyFleet.
Website:
www.leadmyfleet.com
You can contact LeadMyFleet through:
• The Contact Us form inside the LeadMyFleet application
• The contact form on www.leadmyfleet.com.
If you cannot access your LeadMyFleet account or the application, you should use the website contact form.
Website:
www.leadmyfleet.com
You can contact LeadMyFleet through:
• The Contact Us form inside the LeadMyFleet application
• The contact form on www.leadmyfleet.com.
If you cannot access your LeadMyFleet account or the application, you should use the website contact form.
3. Information we collect
We may collect and store the following types of information:
Account information:
• Company name
• Username or login identifier
• Password/authentication information
• Subscription status
• Account settings
Fleet information:
• Vehicle registration/plate number
• Vehicle make and model
• Vehicle name or internal reference
• Vehicle mileage
• Vehicle service information
• MOT date
• Insurance date
• Road tax date
• Custom reminder sections created by the user
Driver information:
• Driver name or driver identifier entered by the user
• Driver assignment to a vehicle
• Mileage reports submitted by drivers
• Vehicle issue reports submitted by drivers
Application information:
• Alerts created inside the application
• Activity logs
• App settings
• Device type used to access the service
• Basic technical information required for the app to work
Website contact information:
• Name
• Email address
• Contact subject
• Message content
• Date and time of submission
Subscription information:
LeadMyFleet subscriptions for the Android application are handled through Google Play. We may store subscription status information, such as whether your subscription is active, expired or cancelled, so that access to LeadMyFleet can be managed.
We do not store full payment card details. Payments and subscription billing are handled by Google Play.
Account information:
• Company name
• Username or login identifier
• Password/authentication information
• Subscription status
• Account settings
Fleet information:
• Vehicle registration/plate number
• Vehicle make and model
• Vehicle name or internal reference
• Vehicle mileage
• Vehicle service information
• MOT date
• Insurance date
• Road tax date
• Custom reminder sections created by the user
Driver information:
• Driver name or driver identifier entered by the user
• Driver assignment to a vehicle
• Mileage reports submitted by drivers
• Vehicle issue reports submitted by drivers
Application information:
• Alerts created inside the application
• Activity logs
• App settings
• Device type used to access the service
• Basic technical information required for the app to work
Website contact information:
• Name
• Email address
• Contact subject
• Message content
• Date and time of submission
Subscription information:
LeadMyFleet subscriptions for the Android application are handled through Google Play. We may store subscription status information, such as whether your subscription is active, expired or cancelled, so that access to LeadMyFleet can be managed.
We do not store full payment card details. Payments and subscription billing are handled by Google Play.
4. Information collected from drivers
Drivers may access the driver page through a QR code or link provided by the business account holder.
When a driver submits information through the driver page, LeadMyFleet may collect:
• Driver name or identifier entered by the user
• Vehicle identifier linked to the QR code
• Mileage report
• Vehicle issue report
• Date and time of submission
The business account holder is responsible for informing drivers that their information may be entered into and stored in LeadMyFleet.
When a driver submits information through the driver page, LeadMyFleet may collect:
• Driver name or identifier entered by the user
• Vehicle identifier linked to the QR code
• Mileage report
• Vehicle issue report
• Date and time of submission
The business account holder is responsible for informing drivers that their information may be entered into and stored in LeadMyFleet.
5. How we use information
We use the information collected through LeadMyFleet to:
• Create and manage user accounts
• Allow users to log in to the Android, Windows and browser applications
• Allow drivers to submit mileage and issue reports
• Display vehicles, drivers, mileage, issues, reminders and alerts
• Generate and manage QR codes for driver access
• Show MOT, insurance, road tax, service and custom reminder alerts
• Synchronise information between the Android application, Windows application, browser application and driver web page
• Manage access based on subscription status
• Improve app functionality and reliability
• Receive and respond to website contact-form requests
• Provide support when users contact us
• Maintain security and prevent unauthorised access
• Create and manage user accounts
• Allow users to log in to the Android, Windows and browser applications
• Allow drivers to submit mileage and issue reports
• Display vehicles, drivers, mileage, issues, reminders and alerts
• Generate and manage QR codes for driver access
• Show MOT, insurance, road tax, service and custom reminder alerts
• Synchronise information between the Android application, Windows application, browser application and driver web page
• Manage access based on subscription status
• Improve app functionality and reliability
• Receive and respond to website contact-form requests
• Provide support when users contact us
• Maintain security and prevent unauthorised access
6. Legal basis for processing
Where UK data protection law applies, we rely on one or more of the following legal bases:
Contract:
We process account, subscription and app data because it is necessary to provide the LeadMyFleet service to users.
Legitimate interests:
We may process technical, security and support information to maintain, improve and protect the service.
Legal obligation:
We may process or retain limited information if required to comply with applicable law.
Consent:
Where required, we will ask for consent before using certain optional features or permissions.
Contract:
We process account, subscription and app data because it is necessary to provide the LeadMyFleet service to users.
Legitimate interests:
We may process technical, security and support information to maintain, improve and protect the service.
Legal obligation:
We may process or retain limited information if required to comply with applicable law.
Consent:
Where required, we will ask for consent before using certain optional features or permissions.
7. Google Play subscriptions
Payments and subscriptions for the Android version of LeadMyFleet are handled through Google Play.
LeadMyFleet may receive or store limited subscription status information to confirm whether an account has an active subscription.
If a subscription expires, is cancelled or payment cannot be processed, access to the LeadMyFleet account may be suspended, including access through both the Android and Windows versions of the application.
Payment details, refunds, renewals and cancellations are handled through Google Play and are subject to Google Play’s own terms and policies.
LeadMyFleet may receive or store limited subscription status information to confirm whether an account has an active subscription.
If a subscription expires, is cancelled or payment cannot be processed, access to the LeadMyFleet account may be suspended, including access through both the Android and Windows versions of the application.
Payment details, refunds, renewals and cancellations are handled through Google Play and are subject to Google Play’s own terms and policies.
8. Where information is stored
LeadMyFleet may use Firebase and other Google services to store and synchronise application data.
This may include storing account, company, vehicle, driver, mileage, issue, alert, settings and website contact-form data in cloud databases used by the application.
Data may be processed and stored on servers operated by third-party service providers.
This may include storing account, company, vehicle, driver, mileage, issue, alert, settings and website contact-form data in cloud databases used by the application.
Data may be processed and stored on servers operated by third-party service providers.
9. Sharing of information
We do not sell user data.
We may share or process information with service providers that help operate LeadMyFleet, such as:
• Firebase / Google services for authentication, database hosting, app functionality and subscription-related services
• Hosting providers for the LeadMyFleet website and driver web page
• Support or technical service providers, where necessary to resolve user issues
We may also disclose information if required by law, regulation, legal process or to protect the rights, safety and security of LeadMyFleet, users or others.
We may share or process information with service providers that help operate LeadMyFleet, such as:
• Firebase / Google services for authentication, database hosting, app functionality and subscription-related services
• Hosting providers for the LeadMyFleet website and driver web page
• Support or technical service providers, where necessary to resolve user issues
We may also disclose information if required by law, regulation, legal process or to protect the rights, safety and security of LeadMyFleet, users or others.
10. Data security
We take reasonable steps to protect information stored and processed through LeadMyFleet.
This may include authentication, database access rules, restricted access, encryption in transit where supported by service providers, and technical measures designed to reduce unauthorised access.
However, no software, database, network or internet-based service can be guaranteed to be completely secure.
Users are responsible for keeping their login details secure and for controlling who has access to their LeadMyFleet account, devices and QR codes.
This may include authentication, database access rules, restricted access, encryption in transit where supported by service providers, and technical measures designed to reduce unauthorised access.
However, no software, database, network or internet-based service can be guaranteed to be completely secure.
Users are responsible for keeping their login details secure and for controlling who has access to their LeadMyFleet account, devices and QR codes.
11. Data retention
We keep information for as long as needed to provide the LeadMyFleet service, maintain user accounts, support subscriptions, comply with legal obligations, resolve disputes and enforce our agreements.
If a user deletes their account or requests deletion, we will delete or anonymise personal information where reasonably possible, unless we need to retain certain information for legal, security, accounting or legitimate business reasons.
Vehicle, driver, mileage, issue, alert and log information may remain stored while the account is active unless deleted by the user or removed as part of an account deletion request.
Website contact-form information may be retained for as long as reasonably needed to respond, provide support, handle a privacy request, maintain security or resolve a dispute.
If a user deletes their account or requests deletion, we will delete or anonymise personal information where reasonably possible, unless we need to retain certain information for legal, security, accounting or legitimate business reasons.
Vehicle, driver, mileage, issue, alert and log information may remain stored while the account is active unless deleted by the user or removed as part of an account deletion request.
Website contact-form information may be retained for as long as reasonably needed to respond, provide support, handle a privacy request, maintain security or resolve a dispute.
12. User responsibilities
The business account holder is responsible for:
• Entering accurate information into LeadMyFleet
• Keeping company, vehicle, driver, mileage, MOT, insurance, road tax and service information up to date
• Making sure drivers understand how their information may be used
• Managing access to QR codes and account login details
• Deleting information that is no longer needed
LeadMyFleet is a management and reminder tool only. It does not replace legal, mechanical, insurance, tax, compliance or professional advice.
• Entering accurate information into LeadMyFleet
• Keeping company, vehicle, driver, mileage, MOT, insurance, road tax and service information up to date
• Making sure drivers understand how their information may be used
• Managing access to QR codes and account login details
• Deleting information that is no longer needed
LeadMyFleet is a management and reminder tool only. It does not replace legal, mechanical, insurance, tax, compliance or professional advice.
13. Driver and employee data
If a business uses LeadMyFleet to store information about drivers, employees, contractors or other individuals, the business account holder is responsible for having a lawful basis to enter that information into the application.
The business account holder should inform those individuals how their data is being used and should not enter unnecessary or excessive personal information into LeadMyFleet.
The business account holder should inform those individuals how their data is being used and should not enter unnecessary or excessive personal information into LeadMyFleet.
14. Children
LeadMyFleet is intended for business use and is not intended for children.
Users must not knowingly enter information about children into the application unless they have a lawful reason to do so.
Users must not knowingly enter information about children into the application unless they have a lawful reason to do so.
15. User rights
Depending on applicable data protection law, users may have rights including:
• The right to access personal data
• The right to correct inaccurate personal data
• The right to request deletion of personal data
• The right to restrict processing
• The right to object to certain processing
• The right to data portability
• The right to withdraw consent where processing is based on consent
To make a request, use the Contact Us form inside the LeadMyFleet application.
If you cannot access the application or your account, use the contact form on www.leadmyfleet.com.
We may need to verify your identity before responding to a request.
• The right to access personal data
• The right to correct inaccurate personal data
• The right to request deletion of personal data
• The right to restrict processing
• The right to object to certain processing
• The right to data portability
• The right to withdraw consent where processing is based on consent
To make a request, use the Contact Us form inside the LeadMyFleet application.
If you cannot access the application or your account, use the contact form on www.leadmyfleet.com.
We may need to verify your identity before responding to a request.
16. Account deletion
Users may request deletion of their LeadMyFleet account through the Contact Us form inside the LeadMyFleet application.
If you cannot access your account, you may request account deletion through the contact form on www.leadmyfleet.com.
When an account is deleted, access to the service will be removed and account-related data will be deleted or anonymised where reasonably possible.
Some information may be retained where necessary for legal, security, accounting, dispute resolution or legitimate business purposes.
If you cannot access your account, you may request account deletion through the contact form on www.leadmyfleet.com.
When an account is deleted, access to the service will be removed and account-related data will be deleted or anonymised where reasonably possible.
Some information may be retained where necessary for legal, security, accounting, dispute resolution or legitimate business purposes.
17. Third-party services
LeadMyFleet may rely on third-party services including Google Play, Firebase, Google services, website hosting providers and other technical service providers.
These third parties may process information according to their own privacy policies and terms.
Users should also review Google Play and Google privacy information when using Google Play subscriptions or Google services.
These third parties may process information according to their own privacy policies and terms.
Users should also review Google Play and Google privacy information when using Google Play subscriptions or Google services.
18. International data transfers
Some service providers used by LeadMyFleet may process or store data outside the United Kingdom.
Where required, we rely on appropriate safeguards provided by our service providers to protect personal data transferred internationally.
Where required, we rely on appropriate safeguards provided by our service providers to protect personal data transferred internationally.
19. Changes to this Privacy Policy
We may update this Privacy Policy from time to time.
If we make significant changes, we may notify users through the application, website or other reasonable method.
The updated Privacy Policy will apply from the date it is posted or otherwise made available.
If we make significant changes, we may notify users through the application, website or other reasonable method.
The updated Privacy Policy will apply from the date it is posted or otherwise made available.
20. Contact
For questions about this Privacy Policy, data protection requests, account deletion requests or privacy-related concerns, contact LeadMyFleet through:
• The Contact Us form inside the LeadMyFleet application
• The contact form on www.leadmyfleet.com.
If you cannot access your account, use the website contact form.
• The Contact Us form inside the LeadMyFleet application
• The contact form on www.leadmyfleet.com.
If you cannot access your account, use the website contact form.
21. Complaints
If you are in the United Kingdom and you are unhappy with how your personal data has been handled, you may have the right to complain to the Information Commissioner’s Office.
ICO website:
www.ico.org.uk
ICO website:
www.ico.org.uk